December 10, 2002

Participants -  Anne Beard, Chris Dray, John Mason, David Wall, Myron Rabalais, Rob Brooks, Mike Meador, Rich Hendler, George Pylant, David Jaloway, Cynthia Heintze, Steve White, Don Telge, Ron Held, Paul Hurysz, AJ Thibodeaux, Ray Erwin, Stan Jones, Craig Johnson. 

Call to order -                 10:15am  Anne Beard presiding.

Treasurer’s Report -        Myron stated that 2002 was successful.  Kudos to Paul H. and team.  No bill has been received yet from Don Renchie.  Anne B to send in Dr. Funk’s expenditures. Majority of the golf participants donated their fees.  Overall – it is positive.  $34,780. total grand assets.  Motion is made to accept the Treasures Report as read.  Chris D. seconds.  Motion carries.

2003 Conf.                      Steve and Ray report.  They looked at the Hilton and the Wyndham Arlington DFW South.  Hilton had same deal as Galveston.  Wyndham is nicer @same price.  Decision to go with the Wyndham near the baseball museum.  Contract to be mailed to Steve and to be completed ASAP.  Next step is to contact the baseball museum and set up the first night’s event.  Dates for 2003 conference are 10/27-29/03.  There is a lot of area for exhibitors in the main hall and the gathering area on the 2^nd floor.  Everything is in close proximity.  Breakfast to be considered.  Area for calibration available.  Plenty of parking.  Lunch will be in another building.  No idea on keynote speakers yet.  Per Anne to all – get ideas to Steve and Ray.  Discussion on the value of having two speakers at one time.  It addressed the diversity of the organization.  Remember that we have the video taping available.  To explore the field tours again.

2004 Conference - Motion is made by Steve White to have the 2004 TVMA Conference in San Antonio, Texas.  Second by Craig.  Motion Passes. 

Texas Forestry Council    Per Anne – we would have really good exposure at the conference.  Steve suggested that we should contact them for advertisement possibilities in the CLIP. 

Scholarship Committee - Motion is made by Steve White to change the Committee chair to Rob Brooks.  Second by John Mason.  Motion carries.  We handed out 8 scholarships – to put the photos on the web site.

Education Committee      Motion is made to change the Committee chair from Craig Jonhson to Don Telge.  Second by Ray.  Motion carries.

Conf. Video tapes           Don raises a discussion of the LCRA video tapes.  Suggests packaging individually rather than all together.  We get a better picture with 2 cameras in one room.  Concerns regarding CEUs and training are raised.   Don spoke with Donnie Dipple and he is fine with the tapes.  Just cannot watch then every year for CEUs.  Anne wanted to know if TVMA had the responsibility for monitoring.  Don replied that TVMA has provided the opportunity but cannot make anyone watch the tapes.  Chris suggested the idea of pursuing the establishment of having an official record to alleviate liability. 

Legislative Dinner           Rich is still handling this.  Details are unknown at this time.  Steve suggested that Anne could review the information when it becomes available and make a decision.  Question regarding the cost of the 2002 Legislative Dinner.  Myron to get that information.  Motion is made by Steve to pursue a 2003 Legislative Dinner event.  Second by Craig Johnson.  Motion carries.  Anne to hear from Rich regarding more details.  Anne also heard many positive comments from the 2002 event.  Discussion on whom to invite ensues.  Anne suggests targeting the invites.  Start with the Rural Caucus and work from there.  Goal is to get the Representatives aware of TVMA and our opinions on various issues.  

Membership committee   David asks if we have any ideas on obtaining new membership.  Possibility to send out membership cards.  Suggestion to attend the County Commissioners Conference.  AJ to investigate booth possibilities and get back with David.

Historical Committee -     Report not available.

Workshops -                   Discussion of locations for 2003.  TDA wants TVMA to do ROW workshop in 2004  

New business -               AJ reports that Harris County CEU workshop are 1/9 @ NASA and 1/10 @ Bear Creek.

Next Board Meetings        5/13/03 in Houston - 8/19/03 in Arlington – Steve W. to arrange  

Standing Committees -     Advisory – on as as-needed basis; Public Relations – to follow up; Nominating – Anne B to do this one.

                                      Editorial Committee – Steve White, Paul Northcutt, Anne Beard and Steve White

                                      Education Committee – Tim Bingham to join  

Motion to adjourn by Myron.  John seconds.  Motion passes.  Meeting adjourns.

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